For WIC Vendors
WIC Authorized Vendors are an essential component to the success of the WIC program. The Vendor’s role in improving the health of women and children in Louisiana is vital. Vendors make sure that WIC participants receive the right type and amount of food in the right month. This reiterates the health education WIC providers offer. Being a WIC Vendor is important. WIC wants all Vendors to know they are appreciated!
LA WIC Authorized Vendor Hub
Welcome to the Louisiana WIC Program (LA WIC) Authorized Vendor Hub! Here you will be able to find the information which is the most requested by WIC Vendors or anyone interested in becoming a WIC Vendor. To easily find this page, visit louisianawic.org/community/wic-vendors or press CTRL+D on your keyboard to bookmark this page on your internet browser. We hope you find this site helpful.
Contact Us
LDH/OPH/Bureau of Nutrition Services
Vendor Operations Unit
Phone: 225-342-0725
Fax: 225-376-4674
Email: LAWICVendor@la.gov
LDH/ OPH/ Bureau of Nutrition Services
Vendor Operations Unit
628 North 4th Street, Bin #4
Baton Rouge, LA 70802
WIC Program and WIC Vendor Partnership
The partnership between LA WIC and Authorized WIC Vendors is an integral component of a successful nutrition program.
The Vendor’s role in the process of improving health is an important one. Vendors ensure that LA WIC Participants receive the correct type and amount of food in the month it is intended to be received. This serves as reinforcement to the LA WIC Participant’s nutrition education. The Vendor’s role is essential in making the Louisiana WIC Program successful.
WIC Governing Regulations
- Louisiana Administrative Code (LAC) – See Title 48, Part V, Subpart 15. Special Supplemental Nutrition Program for Women, Infants, and Children (WIC).
- Code of Federal Regulations (CFR)
LA WIC Authorized Vendor Essential Documents and Links
- Minimum Stock Requirements (WIC-23) (Effective 02.16.2022 – 09.30.2023)
- Vendor Shopping Experience Report Form | Formulario de Experiencia de Compra (Rev. 05.2022)
- Complaint Procedure
- Inventory Audit Invoice Requirements (Rev. 03.2021)
- List of Authorized LA WIC Vendors | Excel Version | Adobe Version | Interactive Map
- Program Monitors by Region and Parish Map (Rev. 01.2023)
- Reporting LA WIC Fraud
- Shelf Talkers (Rev. 11.2021)
- Labels – Print in color on Avery 5160 labels (1″ x 2-5/8″)
- Single Rectangular Image JPEG
- Single Square Image JPEG
- Statewide Average Food Prices (Rev. 01.2023)
- Transaction Dispute Form (Effective 09.2022)
- Transaction Procedures (WIC-33) (Effective 12.2022)
- Transaction Procedures Training Log (WIC-33L) (Effective 01.2022)
- Understanding Transaction Receipts (Rev. 03.2021)
- Vendor Annual Training Presentation for FFY 2023
- Vendor Request for Appeal Form (Effective 03.2023)
- Vendor Self Assessment Form (Effective 02.16.2022 – 09.30.2023)
- Vendor Supplemental Training Request Form (Rev. 05.2022)
- WICShopper App Instructions
- WICShopper App Tutorial Video
LA WIC Authorization Documents
Reauthorization
LA WIC will email Reauthorization Application Packets directly to WIC Vendors in Regions 2, 4, and 5 in early July, 2023.
Initial Authorization
LA WIC is not currently processing Vendor Applications for Initial Authorization, unless the vendor applicant would serve a participant access need. Vendor applicants may submit an Application for Initial Authorization from October 2 – May 31.
Stores that would like to apply for WIC Initial Authorization and believe they would serve a participant access need should complete and submit the Vendor Initial Authorization Application Request Form. Upon receipt of the form, LA WIC will conduct a participant access determination. If the vendor applicant would serve a participant access need, LA WIC will supply the vendor applicant with the Application for Initial Authorization for submission. If not, LA WIC will notify the vendor applicant that they may submit an Application for Initial Authorization from October 2 – May 31.
If you have any questions, please contact us at (225) 342-0725 or LAWICVendor@la.gov.
- Vendor Initial Authorization Application Request Form (Effective 06.2023)
- Vendor Agreement (Effective 10.2022)
- Vendor Guide (Effective 12.7.2022)
- Vendor Policy Manual (Effective 12.7.2022)
- Food Item Price List (WIC-3) Grocer’s Report (Effective 02.16.2022 – 09.30.2023)
- Food Sales Fact Sheet (Rev. 06.2020)
- Infant Formula Supplier List (Rev. 03.2023)
- Infant Formula Supplier Request Form
- Permit to Operate Example
- Signature Authority Form
- SNAP Authorization Permit Example
- Vendor ACH Agreement (Rev. 10.2021)
- Vendor Ownership Type Examples
- Vendor Point-of-Sale System Certification Request Form
LA WIC Vendor Advisory Committee (VAC)
- VAC Application
- VAC Members (Rev. 03.2023)
Correspondences – Archive
- Initial Authorization Application Period Memo – 5/19/23
- Infant Formula Substitutes due to Abbott Formula Recall Memo – 1/27/23
- FFY23 Annual Vendor Training Notification – 1/13/23
- Product Submissions for 2023-2025 LA WIC Approved Foods List Memo – 1/12/23
- Submission Form for 2023-2025 LA WIC Approved Foods List – 1/12/23
- Vendor Policy Updates for Federal Fiscal Year 2023 Memo – 11/22/22
- Infant Rebate (Standard) Formula Contract Memo – 11/16/22
- Temporary Alternative MSR Extension Memo – 9/6/22
- New Infant Formula Supplier List Memo – 8/25/22
- New Infant Formula Supplier List Memo – 6/13/22
- New Civil Money Penalty Maximum Limits Memo – 4/8/22
- Temporary Alternative Minimum Stock Requirements Memo – 2/1/22
- APL Updates and Possible WIC Purchase Issues Memo – 12/30/21
- Vendor Guide Updates for Federal Fiscal Year 2022 Memo – 12/17/21
- Vendor Policy Updates for Federal Fiscal Year 2022 Memo – 12/3/21
- 2021-2023 Louisiana WIC Approved Foods List Changes Memo – 11/23/21
- Peer Group System Updates for FFY22 Memo – 10/11/21
